MonkIT

One-time vendor payments · Finance · Procurement · Operations

ClearSettle Confirm. Approve. Pay.
Evidence every step.

For teams that cannot put every one-time vendor on the master file. Route each payment through one controlled workflow — bank confirmation, policy checks, and an audit-ready settlement pack — without becoming a master-vendor middleman.

Book a demo See the controls

Draft · INV-20418

Raise payment

ACME Sensors · €12,480

€48.2kOpen OTV
1.8dAvg cycle
0Control gaps
  • Requester cannot self-approve
  • Bank details stay in-portal
Submit for vendor confirm

Vendor · confirmed

Bank details locked

IBAN confirmed in 17m

17mConfirm time
100%IBAN match
0Email leaks
  • NL91 ABNA 0417 1643 00
  • Never sent by email
Send to approver

Needs approval

Approver signs off

Jonas de Vries · Finance

PassSoD check
31mQueue age
0Risk flags
  • Requester ≠ approver
  • SLA visible while waiting
Approve payment

Settled · CS-20418-SET

Paid with trail

€12,480 · evidence sealed

54mTime to settle
4Evidence events
0Exceptions
  • Raised → confirmed → approved → paid
  • Audit pack ready to export
Settled

Fewer email bank leaks Details stay in-portal

Enforced segregation of duties Requester cannot self-approve

Audit-ready settlement pack Export the full trail

The problem

One-time pay is where control goes to die.

Urgent vendor payouts, consultants, repairs, event suppliers, refunds — work that never deserved a full vendor-master record still moves money. Today it usually lives in inboxes, shared drives, and side channels.

Fragmented requests

Payments start in email and chat. No single owner, no standard fields, no clear stage.

Bank details in the clear

IBANs travel by forward and reply-all. Finance cannot prove who confirmed what, or when.

Weak segregation of duties

The person who raises often nudges approval — or approves in practice — because the process is informal.

No audit-ready trail

Controllers reverse-engineer threads after the fact. Exceptions stall with no SLA, no queue, no evidence pack.

Built for the people who touch the payment

Finance. Procurement. Operations.

ClearSettle keeps each role in its lane — without forcing every one-time supplier through ERP vendor onboarding.

Finance

Control before the wire leaves

  • Policy thresholds and dual control on approve
  • Sanctions / KYB signals before settle
  • Entity and cost-center capture for clean posting
  • Exportable raise → confirm → approve → pay pack

Procurement

Guardrail one-time spend without master-file bloat

  • Category and country rules on the payment path
  • Lightweight vendor intake for rare payees
  • Visibility into one-time volume and cycle time
  • No need to stand up thousands of vendor records

Operations

Move urgent pay without losing the trail

  • Raise in minutes with required fields only
  • Vendor confirms bank details in-portal
  • SLA age on stalled stages, clear ownership
  • Status without chasing inboxes

Platform

What ClearSettle puts on the path

Named controls you can show a controller — not a full AP suite, and not a master-vendor that pays suppliers on your behalf.

01

Policy controls

Amount, category, and country thresholds route the right approvers before money moves. Requester and approver stay separated by design.

02

Compliance checks

Vet vendor and payment details before settle — sanctions and basic KYB signals on the path, not after the wire has left.

03

Bank confirmation

Vendor confirms IBAN in-portal. Details never travel by email. Changes after confirm require re-confirm and dual control.

04

Allocation

Capture bill-to entity and cost center on raise so finance posts cleanly — without a full ERP vendor onboarding cycle.

05

Evidence pack

Raise → confirm → approve → pay, sealed as an exportable audit-ready pack with timestamps, actors, and confirmation events.

06

Exceptions & visibility

Stalled stages show SLA age, reminders fire, and ownership is clear. Open one-time volume and control gaps in one place.

How the process changes

Four steps. Full trail.

  1. 01 Raise

    Requester captures payee, amount, entity, and cost center.

  2. 02 Confirm

    Vendor locks bank details in-portal — never by email.

  3. 03 Approve

    Policy routes the approver; segregation of duties is enforced.

  4. 04 Settle

    Pay with compliance checks complete and evidence sealed.

Where ClearSettle fits

Control the payment path. Keep the payee yours.

ClearSettle is for

  • One-time and low-frequency vendor payments
  • Teams that need bank confirmation and SoD
  • Finance that needs an exportable settlement pack
  • Cases where full vendor-master setup is the wrong tool

ClearSettle is not

  • A master-vendor that invoices you and pays suppliers
  • A virtual-card or marketplace for employee buying
  • A full AP / ERP replacement
  • Punchout catalog procurement

See ClearSettle on your one-time pay flow.

Walk through Confirm → Approve → Pay with your control requirements — thresholds, evidence, and exception handling included.

Book a demo clearsettle@monkit.io